ANNUAL REGISTRATION RENEWAL POLICY

INTRODUCTION

The mandate of CVRP is to protect the public through rigorous credentialing standards, complaints and discipline procedures and to ensure our professional members are meeting minimum standards of knowledge and practice by having to pass the certification competency examination. Upon attaining certification with CVRP, it is the responsibility of each Registrant to maintain registration requirements as set forth in CVRP Registration Policies – click here.

Requirements for Annual Renewal

Certification of registration is maintained on an annual basis. Each year there are two primary and mandatory components:

• Each Registrant is required to attest to standards of professional behaviour and ethics in the form of declarations, as specified in the Renewal Application Form.

• Each Registrant is required to provide payment of registration renewal fees by the registration renewal date.

 

The Registrar has the right to conduct random registration audits for CEU compliance without notice. If a registrant’s CEU maintenance record is not compliant, written notices will be forwarded for immediate action and could result in the assessment of registration penalty.

Requirements for Renewal at 2-year intervals

Every other year, 30 days prior to the registration renewal date, the professional development / continuing education component must be met in order to maintain certification of registration. This component is specific to submission of documentation pertaining to professional development. click here for CVRP CEU Policy.

Requirements for Renewal at 5-year intervals

According to registration requirements, each Registrant is required to provide an updated Vulnerable Sector Police Check (VSPC) click here, as outlined in the CVRP New Applicant Policy . A new VSPC must be submitted every 5 years from the date of the Registrant’s last search. The original VSPC (i.e., hard copy) is required to be submitted via mail. Upon receipt, the date of the current VSPC is recorded in the Registrant’s Member Profile.

Requirements related to Errors and Omissions Practice Insurance

CVRP requires that all Registrants of the College maintain current Errors and Omissions (E&O) policy, preferably with Defense Insurance for College complaints, wherever possible, as part of maintenance of their certification. The E&O Insurance should be specifically designed to cover the scope of practice and the standards of practice for a Vocational Rehabilitation Professional. The Defense Insurance allows a practitioner to consult a lawyer very early in the complaints process and allows ‘frivolous or malicious complaints’ to be resolved quickly. Other levels of E&O insurance, not specifically designed for a Vocational Rehabilitation Professional, may not be acceptable.

 

It is the responsibility of each Registrant to ensure that adequate coverage is maintained, whether through an affiliated professional association policy, a personal policy or a policy provided through their place of employment. Proof of Errors and Omissions Practice Insurance is not required to be submitted to CVRP at time of renewal but must be made available for audit by CVRP upon request. Each Registrant is required to attest to holding E&O insurance, as declared in the Renewal Application Form.

 

THE RENEWAL APPLICATION PROCESS

Registrants must access their Member Profile in order to complete the Renewal Application process. Should a Registrant be unable to log onto the website and access their Member Profile, it is the responsibility of the Registrant to contact CVRP directly.

 

The completed Renewal Application Form and accompanying payment must be received by 11:59 pm on the registration renewal date.

 

Submission of CEUs must be received 30 days prior to the registration renewal date. The 2 year submission period is based on the original month of registration to the College.

 

The Board of Directors of CVRP sets the annual fees for registration and renewal, based on fiscal operational need. For additional detail pertaining to fees, refer to CVRP Fee and Tax Schedule (click here).

 

Member Profile and Renewal Application

In order to complete annual renewal, Registrants must complete the Renewal Application Form and fill out all required fields. Each Registrant is required to attest to standards of professional behaviour and ethics in the form of declarations, as specified in the Renewal Application Form.

 

Upon registration, a Member Profile is set-up for each Registrant. All pertinent registration, personal and work contact information is recorded in the Member Profile. Note from above, it is the responsibility of the Registrant to submit all documentation related to professional development / continuing education 30 days in advance of the renewal date and to submit the Renewal Application Form and accompanying payment by the renewal date.

 

To complete the renewal process, Registrants must log into their Member Profile and scroll to Payment History to access the renewal form and provide payment.

 

Note: Registrants are required to report / input any change of information, including personal or work contact information, within 30 days of any change of status.

 

Note: Failure to update contact information by a Registrant can lead to missed renewal notices and notices of registration changes which could lead to registration breaches and resultant penalties.

 

Automated Renewal Notices

All Registrants are notified by the College of pending registration renewal by email at 90, 60 and 5 day intervals prior to their renewal dates.

 

The first 2 sample renewal notices are as follows.

• Subject: Attention: 90 (60) Day Reminder for Annual CVRP Registration Renewal Fee

  • Dear Member, Your CVRP Registration Renewal is coming due in 90 days. If this is a renewal year where CEUs must be submitted, all CEU submissions must be received 30 days prior to your renewal date for administrative process.
  • To make the renewal payment, please click here to log in to your CVRP profile (profile login).
  • Please pay [specified fee] for the year of [specified year].

 

Final notice at 5 days prior to the sample renewal is as follows:

• Subject: Attention: 5 Day Reminder for Annual CVRP Registration Renewal Fee

  • Dear Member, Your CVRP Registration Renewal is coming due in 5 days. To make the renewal payment, please click here to log in to your CVRP profile (Link to PayPal).
  • Please pay [specified fee] for the year of [specified year].

 

In addition to renewal notices sent prior to the renewal date, as a courtesy, past due notices are provided at 5, 30 and 45 day intervals prior to registration suspension as follows:

• Subject: PAST DUE: Annual CVRP Renewal Fee – Penalty Fee Assessed.

  • Dear Member, Your CVRP Registration Renewal was due 5 days ago.  Your registration certificate is now under administrative suspension.  You have been assessed a late penalty fee of $75.00 plus taxes.
  • Please pay the renewal fee plus late penalty fee immediately. Click here (Link to your Member Profile)
  • Your registration is under review. You have 60 days from your renewal date to submit all outstanding documents to avoid suspension of your registration and loss of the right to use your CVRP credential. Please note that after 60 days, re-instatement may include sitting and successfully passing the certification examination, completion of mandatory on-line education and payment of all additional fees as outlined in the CVRP re-instatement policy.

Payment of Fees

Registrants need to be logged onto the website and in their Member Profile in order to provide payment of annual renewal fees. To facilitate the payment process, the site provides a link to PayPal. Once payment has been made by the Registrant, notification to CVRP by PayPal is provided and administrative updates are made by CVRP to reflect registration status.

Fines and Penalties for Defaulting Registration Maintenance

To facilitate renewal, as earlier indicated (see Automated Renewal Notices, above), as a courtesy, Registrants are notified of pending registration renewal. Failure to comply with the Annual Renewal requirements will result in fines and penalties for defaulting registration maintenance. Failure to comply with requirements for renewal will result in automatic penalty fees assessed to the outstanding registration fee and immediate administrative suspension.  A registrant is allowed 60 days to submit all outstanding registration requirements, fees and penalties.

 

Note: At 60 days past the annual registration renewal date, if outstanding registration requirements, fees and penalties have not been rectified, the certificate of registration is suspended and noted in the CVRP Public Registry as such. The suspended registrant is locked out of their Member Profile.  The suspended registrant MUST immediately remove all reference to the CVRP Credential in all personal and business communications, verbal and written. Failure to do so could result in legal action.

 

Note: Contact with the Registrar is required to initiate Registration Reinstatement. Reference may be made to the Policy for Administrative Suspension and Reinstatement for Certified Vocational Rehabilitation Professionals for additional detail. – click here.

 

Note: Failure to receive CVRP renewal email notices, whether due to a block in a Registrant’s personal or work email program or failure to update an email address change in the Member Profile is not considered grounds for an extension or for exclusion from annual renewal requirements. It is the responsibility of each Registrant to follow all policies for annual renewal to maintain registration in good standing.

 

The penalty fine for late renewal is automatically added to the outstanding renewal fee the day after registration fees are due.

 

The penalty fine for late submission of CEUs in the second year of a Registrant’s CEU period is automatically added to the annual registration fee the day after the CEU submission is due.

 

Extenuating Circumstances Consideration of extenuating circumstances for fee payment and / or submission of documentation may be requested in writing and provided to the Registrar.

 

Download a copy here CVRP Policy Annual Renewal